Stop guessing what to buy and when—our automation forecasts demand from reservations, POS sales, and weather, then drafts vendor orders you can approve with one click.
Works with Campspot and other leading PMS/POS platforms. No rip‑and‑replace required.
reorder before holiday surges and events.
buy exactly what demand will consume.
draft POs arrive ready to approve and send.
Weekend spikes, weather swings, and group events make today’s camp store, café, and housekeeping supply needs hard to predict. Managers over‑buy to be safe—or under‑buy and disappoint guests. Both cost real money.
We pull future occupancy and site types from your PMS (e.g., Campspot) and combine them with your POS sales history. If a POS isn’t available, we can start with simple spreadsheets and upgrade later. We handle API activation and coordination with Campspot for you.
A forecasting layer looks at seasonal patterns, day‑of‑week effects, package add‑ons (like firewood bundles), and weather signals (heat → ice & drinks; rain → indoor activities). It proposes reorder points (ROP), safety stock, and order quantities that balance stockout risk and carrying cost.
The system builds vendor‑specific purchase orders with MOQs and price breaks, then routes them to the right manager for approval. Upon approval, orders auto‑send by email, EDI, or portal, and confirmations are logged in your dashboard.
Connect via API or secure connectors to PMS and POS systems common in outdoor hospitality. We coordinate directly with Campspot and can interface with leading platforms such as Newbook, RMS Cloud, ResNexus, CampLife, Square, Clover, Lightspeed, and Toast. If an API isn’t available, we can automate email‑based ordering and CSV schedules as a bridge.
Future occupancy by cabin/RV/tent, site type mix, length of stay, and packages.
Item and category trends (e.g., firewood, ice, s’mores kits, pool supplies).
Temperature, precipitation, holidays, local festivals, and group rallies.
Vendor‑specific delivery days, minimums, price tiers, and freight impact.
24/7 chat & voice agents that resolve 83% of inquiries instantly.
Dynamic pricing, cross‑sell AI, and blockchain loyalty pass sales.
SEO, AI content, and OTA vs. direct calculators that win bookings back.
Predictive staffing, supply auto‑ordering, smart locks & kiosks.
Emergency alert AI, security robots, and weather‑risk dashboards.
Energy dashboards, EV integrations & emission‑cutting robotics.
See how a holiday weekend forecast becomes a ready‑to‑send purchase order, complete with vendor minimums and approval routing.
We connect PMS/POS, define categories and vendors, and import starting on‑hand if available.
We tune thresholds on a handful of SKUs, validate forecasts, and run in recommend‑only mode.
Turn on approval routing and vendor sends; your team keeps full control throughout.
Predictive Supply‑Ordering Automation is available as a standalone Smart Ops deployment or with CampVantage Premium (members receive preferred pricing and priority support). We’ll scope integrations by vendor count, SKU depth, and data sources—then quote a clear setup and monthly fee.
Audit log: every forecast, threshold change, and purchase order is timestamped and attributable.
Yes. We can start with PMS + spreadsheets and upgrade later.
Email by default; EDI or portal submissions where supported.
Yes. Each vendor profile stores MOQs, price tiers, and day‑of‑week windows.
You can set tighter freshness windows and maximum on‑hand caps per SKU.
Your managers. You choose approve‑required vs. auto‑send for specific vendors.
The system factors weather/events but respects caps and budget limits you set.
Yes. We support property‑level rules and group‑level templates.
Yes. We handle API activation and coordination with Campspot.
CampVantage members receive preferred pricing and priority support for Smart Ops deployments.
Update the vendor profile or upload a price file. The next PO reflects the change.
Let’s connect your data and draft your first smart purchase order this week.
